Executive Assistant (Hybrid, Denver Area)

About Lin Health

At Lin Health, we believe that people living with chronic pain deserve far better care than what the traditional healthcare system offers. Our virtual pain recovery program combines neuroscience-based coaching, evidence-based therapies, and compassionate support to help people reclaim their lives — often after years of being stuck in a cycle of appointments, medications, and frustration.

We are a mission-driven, fast-growing startup backed by top healthcare investors. Our team is bold, scrappy, and relentlessly focused on outcomes that matter: helping people heal.

About the Role

We’re looking for a seasoned, proactive Executive Assistant (EA) to provide high-level administrative and operational support to our leadership team. This is not an entry-level admin role — we’re seeking someone who thrives in a fast-paced environment, anticipates needs, and brings structure, follow-through, and discretion to everything they touch.

You’ll play a key role in keeping the executive team organized, informed, and focused on high-impact work by managing calendars, internal processes, documentation, vendor coordination, and special projects. The ideal candidate is confident in managing both digital workflows and hands-on responsibilities, such as handling mail, processing check deposits, or preparing materials for events.

Location Requirement: This is a hybrid role. Candidates must be based in the Denver, CO area and available to be on-site in the downtown area 1–3 days per week, depending on operational needs.

Key Responsibilities

• Manage complex scheduling across multiple calendars and time zones
• Reserve conference rooms and ensure smooth meeting logistics
• Receive, scan, and route physical mail
• Coordinate collection of CEO signatures (e.g., for checks, contracts)
• Deposit physical checks into the bank
• Manage accounts payable, including Brex and contractor payments
• Maintain SOPs and ensure operational documentation is up to date
• Prepare meeting decks, internal reports, and presentations
• Take meeting notes, summarize next steps, and follow up with stakeholders
• Track contract renewals, expirations, and ensure proper filing of agreements
• Coordinate onboarding/offboarding processes, including tool and access setup
• Schedule interviews and coordinate hiring logistics
• Track marketing inventory and ship materials for conferences/events
• Manage office supplies and handle space logistics
• Own special projects, internal ops initiatives, and vendor research
• File and organize all executed documents
• Plan employee offsite logistics and event planning
• Manage the board process

What We're Looking For

• 5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting senior leaders
• A proactive, systems-oriented mindset — you don’t wait to be told what to do
• Excellent written and verbal communication skills
• Extremely detail-oriented and organized
• Discreet with sensitive information and confident in handling financial workflows
• Tech-savvy and comfortable working across digital and physical tasks

Tools We Use (Experience with these is a plus)

• Google Workspace (Calendar, Docs, Sheets, Slides)
• Brex
• Slack
• Zoom
• DocuSign
• Gusto

Work Structure & Location

• Hybrid: ~1–3 days/week in-office depending on operational needs
• Location: Must be based in the Denver, CO area
• Time Zones: willing to adjust working days/hours to accommodate East - West time zones

Compensation

Estimated Salary Range: $60,000 – $90,000, depending on experience and scope of responsibilities.

This range reflects compensation for a highly experienced Executive Assistant in the Denver market, particularly those managing a combination of executive support, financial administration, contract tracking, and operational coordination. Bonus or equity may be considered depending on fit and level.